Laptop Security

Laptop users are well aware of the convenience that these machines offer them, but many are not aware that laptops are a hot target for thieves. A lot of airport scams involve two people that target a victim, who is carrying a laptop computer toward a security checkpoint metal detector. While one sets off the detector and proceeds to empty the contents of his pockets, the other person walks away with the laptop as soon as it appears on the conveyor belt. At times, there is even a third person who takes the computer as a hand-off from the first suspect and exits the restricted area before anyone realizes that a crime has been committed.

Some tips include:

• Backup all data, and make use of the encryption features.
• Keep current copies of important data somewhere other than the laptop. Consider an external portable storage drive.
• Quit programs prior to shutting down your laptop to avoid data loss and program corruption.
• Never reformat the drive without testing backup.
• Do not move or jar a drive while it is operating.
• Carry your laptop computer in a nondescript case, held with the clasp toward your body, not dangling by the handle. Keep it with you at all times, and always keep it closed when it is not in use. Never place it on a seat beside you.
• Do not put your case on a conveyor belt until you are the next person in line to pass through the metal detector. Keep a constant eye on it as it enters and exits the X-ray machine. Watch what the people in front of you are picking up.
• Consider engraving your laptop with an identifying number.

It should also be noted that several vendors are developing encryption devices to prevent data theft, and kill-switch devices that can be activated to erase everything on the hard drive. Experts are also developing a Lojack-type device that wirelessly connects the laptop to the network, so that when a thief logs in, the machine shuts down. Although laptop theft has been a common occurrence in the past, many experts are trying to make sure that it is not a common occurrence in the future.

Preventing Laptop Theft

In a survey conducted recently by NACOMEX, it was discovered that laptops have become the computer preference of thieves, especially in airports. Stealing computers and software has become a booming business, estimated to cost around $5 billion annually.

Portables, which include laptops, notebooks, and hand-held devices, represent 51% of all computers stolen in the 1997-1998 period, compared with desktop systems representing 34% of all computer theft and printers accounting for 14% of all missing equipment.

As for the location of the theft, airports topped the list. The workplace was next in line, then automobiles, hotel rooms and finally home places.

Some Additional Options

As a laptop owner, you have several options available to you for guarding against theft. There are both physical protection options, such as locks, and protective software programs that will allow you to secure information and preserve data. Chubb & Son , A Division of Federal Insurance Company offers some suggestions.

Physical Protection

• Transport your laptop in a sturdy, weatherproof, padded, adequately sized conservative bag that does not appear to be a computer bag.
• Use a locking cable or clamp to secure your laptop to a desk or table.
• Never leave your laptop unattended. Make sure that it is secured anytime that you are away from your desk.
• Do not position your laptop near an exterior window where it would be subject to a smash and grab type theft.
• Use a disk drive lock to prevent unauthorized access and operation of the computer.
• Check with the manufacturer for their security suggestions and available security equipment.

Protective Software Programs

• Back up your files and keep the current copies readily available.
• Use password-locking programs.
• Use encryption programs or file compression with encryption programs.
• Use anti-viral software.

When Traveling

• Never forget your computer!
• Do not leave your equipment unattended or out of your sight.
• Never check a laptop as baggage.
• Let your laptop go through x-ray, never ask for hand inspection, but make sure that you keep your eyes on it.
• If security wants to see it operate, make sure that you are the one handling it. Try to never let anyone else touch the computer.
• If your laptop must be left in a car, keep it locked and out of sight.
• While riding, place the case between the driver's seat and the rear seat so it will not slide around.
• Avoid storage in very cold or very hot weather.

Management Controls

• If you are in charge of your company's computer systems, store new or un-deployed laptops in secure closets with no false ceilings or partial walls. Conduct surprise inventory checks.
• Engrave the company name/ID on all laptops.
• Maintain and keep a current list of assignees, assigned equipment serial numbers and software.
• Provide annual loss prevention training and periodic reminders to maintain adequate safety and security awareness.